Kabetogama Township
Regular Meeting
September 1, 2015
Draft
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisors Tomczak and Kiner, Clerk Manninen and Treasurer Callais. 10 guests attended the meeting and Collin Marcusen called in on conference line. Board members and guests recited the Pledge of Allegiance.
Agenda – The agenda was reviewed. Motion by Supervisor Tomczak to approve the agenda with the addition of Benefit to new business, seconded by Supervisor Kiner. Motion carried, all voting aye.
Minutes - Minutes for the August regular meeting were reviewed. Motion by Supervisor Kiner to approve the minutes, seconded by Supervisor Tomczak. Motion carried, all voting aye.
The treasurer’s report was read by Treasurer Callais. Motion by Supervisor Tomczak to approve report, seconded by Supervisor Kiner. Motion carried, all voting aye.
Checking
Beg Bal – 8/1/15 --- $135,256.06
Income --- $38,212.56
Expenses ---- $69,363.14
End Bal – 8/31/15 --- $104,105.48
Road Acct.
Big Bal 8/1/15 ---- $33,626.73
Income --- $1.61
Expenses --- $46.00
End Bal 8/31/15 --- $33,582.34
Comm. Center Fund
Beg Bal – 8/1/15 --- $29,331.64
Income --- $1.41
Expenses --- $0.00
End Bal 8/31/15 --- $29,333.05
CD’s
Gen Acct --- $25,427.72
Road --- $21,020.39
Road --- $21,397.30
Chairman Stegmeir reviewed payment claims. Motion by Supervisor Kiner to approve payment, seconded by Supervisor Tomczak. Motion carried, all voting aye.
• 3737, Bertelson Office Supply, Keyboard, $59.64
• 3738, Saint Louis County, Automark Machine Maint., $180.00
• 3739, Frontier Phone Co., Phone & Internet, $62.91
• 3740, North Star Electric, Town Hall, $143.00
• 3741, Northern Lumber, Town Hall, hose, paint, paint supplies, $155.53
• 3742, Couri, Ruppe, PPSSD, $43.75
Total $644.83
Comment Period: A township resident reported to the board that he had contacted an attorney regarding the Cook Hospital District issue and his attorney disagreed that we need a board member on their board and that we should not be in the district at all. Discussion followed. The Township board is following the directions of the appointed township attorney in this matter and will continue to do so.
Old Business:
PPSSD update by Sara Christenson and Colling Markusen. A newsletter was sent out on 8/25/15 to all members of the PPSSD district explaining the project status, funding, schedule and miscellaneous Q & A. Total grant contributions are now over $3 million which lowers expected monthly rates to about $92/month per EDU with $275,000 in contingency left over. These numbers are subject to change based on the rebid. Supervisor St3egmeir contacted our township attorney and found out that we must rebid the project we can’t use the last bids. In September/October SEH will prepare rebid documents and advertise for bids. The project will be bid as before in three separate projects; collection, treatment and dispersal. There is a proposed bid date of 9/24/25. Award to successful bidders will be on 10/6/15, contracts with these bidders will be secured shortly after. During the fall and winter of 2015/2016 these items will be done; application for legacy funds will be completed which can take up to 6 months, easement documents will be prepared, this will be a joint effort between SEH and the township attorney and the easements will be mailed to district members for signature. May/July of 2016, construction of the pretreatment and dispersal systems and in September and November of 2016 construction of the collection system and completion of the pretreatment and dispersal systems. Chairman Stegmeir made a motion to approve advertising for new bids for the PPSSD project, seconded by Supervisor Kiner, motion carried all voting aye.
Roads and Trails –
Chairman Stegmeir contacted the county to have them blade the State Point Road and then in the spring have more gravel hauled in. Chairman Stegmeir will contact the county regarding having Greg House remove tree debris when needed after winds storms ect if the county cannot do so.
Community Center –
Materials have been delivered for the storage building. It will have an asphalt roof and the siding will match what is on the new hall building. Supervisor Tomczak spoke will Sjobloms landscaping regarding a plan for the area around the hall. They have not gotten back with the plan as yet.
Cook Hospital District –
The district is working within their budget. They are looking to upgrade the assisted living facility but this won’t change the tax amount we are currently paying to the district. Nothing is being done regarding the letter from representative Rukkavina until after the special election.
Other –
Supervisor Kiner moved to have Supervisor Tomczak serve as vice-chair, seconded by Chairman Stegmeir, motion carried.
Supervisor Kiner moved to adopt resolution 2015-15 – Support for Federal Funding Assistance for Voyageurs National Park Clean Water Project, seconded by Supervisor Tomczak, motion carried all voting aye.
Supervisor Kiner suggested that we look into purchasing a conference phone preferably wireless to help during our conference calls.
There was a question of could the northern lights road be blacktopped when the county comes into work on our roads, the question can be asked but we don’t think the outcome will be good.
Supervisor Tomczak moved to adjourn the meeting at 8:45 pm, seconded by Supervisor Kiner, motion carried.
Respectfully Submitted,
Mary Manninen, Clerk
Regular Meeting
September 1, 2015
Draft
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisors Tomczak and Kiner, Clerk Manninen and Treasurer Callais. 10 guests attended the meeting and Collin Marcusen called in on conference line. Board members and guests recited the Pledge of Allegiance.
Agenda – The agenda was reviewed. Motion by Supervisor Tomczak to approve the agenda with the addition of Benefit to new business, seconded by Supervisor Kiner. Motion carried, all voting aye.
Minutes - Minutes for the August regular meeting were reviewed. Motion by Supervisor Kiner to approve the minutes, seconded by Supervisor Tomczak. Motion carried, all voting aye.
The treasurer’s report was read by Treasurer Callais. Motion by Supervisor Tomczak to approve report, seconded by Supervisor Kiner. Motion carried, all voting aye.
Checking
Beg Bal – 8/1/15 --- $135,256.06
Income --- $38,212.56
Expenses ---- $69,363.14
End Bal – 8/31/15 --- $104,105.48
Road Acct.
Big Bal 8/1/15 ---- $33,626.73
Income --- $1.61
Expenses --- $46.00
End Bal 8/31/15 --- $33,582.34
Comm. Center Fund
Beg Bal – 8/1/15 --- $29,331.64
Income --- $1.41
Expenses --- $0.00
End Bal 8/31/15 --- $29,333.05
CD’s
Gen Acct --- $25,427.72
Road --- $21,020.39
Road --- $21,397.30
Chairman Stegmeir reviewed payment claims. Motion by Supervisor Kiner to approve payment, seconded by Supervisor Tomczak. Motion carried, all voting aye.
• 3737, Bertelson Office Supply, Keyboard, $59.64
• 3738, Saint Louis County, Automark Machine Maint., $180.00
• 3739, Frontier Phone Co., Phone & Internet, $62.91
• 3740, North Star Electric, Town Hall, $143.00
• 3741, Northern Lumber, Town Hall, hose, paint, paint supplies, $155.53
• 3742, Couri, Ruppe, PPSSD, $43.75
Total $644.83
Comment Period: A township resident reported to the board that he had contacted an attorney regarding the Cook Hospital District issue and his attorney disagreed that we need a board member on their board and that we should not be in the district at all. Discussion followed. The Township board is following the directions of the appointed township attorney in this matter and will continue to do so.
Old Business:
PPSSD update by Sara Christenson and Colling Markusen. A newsletter was sent out on 8/25/15 to all members of the PPSSD district explaining the project status, funding, schedule and miscellaneous Q & A. Total grant contributions are now over $3 million which lowers expected monthly rates to about $92/month per EDU with $275,000 in contingency left over. These numbers are subject to change based on the rebid. Supervisor St3egmeir contacted our township attorney and found out that we must rebid the project we can’t use the last bids. In September/October SEH will prepare rebid documents and advertise for bids. The project will be bid as before in three separate projects; collection, treatment and dispersal. There is a proposed bid date of 9/24/25. Award to successful bidders will be on 10/6/15, contracts with these bidders will be secured shortly after. During the fall and winter of 2015/2016 these items will be done; application for legacy funds will be completed which can take up to 6 months, easement documents will be prepared, this will be a joint effort between SEH and the township attorney and the easements will be mailed to district members for signature. May/July of 2016, construction of the pretreatment and dispersal systems and in September and November of 2016 construction of the collection system and completion of the pretreatment and dispersal systems. Chairman Stegmeir made a motion to approve advertising for new bids for the PPSSD project, seconded by Supervisor Kiner, motion carried all voting aye.
Roads and Trails –
Chairman Stegmeir contacted the county to have them blade the State Point Road and then in the spring have more gravel hauled in. Chairman Stegmeir will contact the county regarding having Greg House remove tree debris when needed after winds storms ect if the county cannot do so.
Community Center –
Materials have been delivered for the storage building. It will have an asphalt roof and the siding will match what is on the new hall building. Supervisor Tomczak spoke will Sjobloms landscaping regarding a plan for the area around the hall. They have not gotten back with the plan as yet.
Cook Hospital District –
The district is working within their budget. They are looking to upgrade the assisted living facility but this won’t change the tax amount we are currently paying to the district. Nothing is being done regarding the letter from representative Rukkavina until after the special election.
Other –
Supervisor Kiner moved to have Supervisor Tomczak serve as vice-chair, seconded by Chairman Stegmeir, motion carried.
Supervisor Kiner moved to adopt resolution 2015-15 – Support for Federal Funding Assistance for Voyageurs National Park Clean Water Project, seconded by Supervisor Tomczak, motion carried all voting aye.
Supervisor Kiner suggested that we look into purchasing a conference phone preferably wireless to help during our conference calls.
There was a question of could the northern lights road be blacktopped when the county comes into work on our roads, the question can be asked but we don’t think the outcome will be good.
Supervisor Tomczak moved to adjourn the meeting at 8:45 pm, seconded by Supervisor Kiner, motion carried.
Respectfully Submitted,
Mary Manninen, Clerk
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