January 3, 2017 Board Meeting

​Kabetogama Township
Regular Meeting
January 3, 2017

 
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisors Tomczak and Kiner, Clerk Manninen, Deputy Clerk Stegmeir and Treasurer Callais. Colin Marcusen from SEH called in on the conference number and there were 2 guests.  Board members and guests recited the Pledge of Allegiance.
 
Agenda – The agenda was reviewed. Motion by Supervisor Tomczak to approve the agenda, seconded by Supervisor Kiner, the motion carried, all voting aye.
 
Minutes – The minutes for the December regular meeting were reviewed. Motion by Supervisor Kiner to approve the minutes, seconded by Supervisor Tomczak. Motion carried, all voting aye.
 
The Treasurer’s report was read by Treasurer Callais. Motion by Supervisor Kiner to approve reports, seconded by Supervisor Tomczak. Motion carried, all voting aye. 
 
Financial Report
Checking –
Beg Bal December, 1 2016 –  $136,929.19
Income - $563,836.38
              Int. - $8.01
              St. Louis County Levy Money - $51,705.19
              PFA, PPSSD Funds - $511,626.68
              State of MN Township Aid - $496.50
             
Road Account - $20,098.29
Expenses - $300.00
 
Total Expenses - $535,032.83
End Bal December 31, 2016 – $165,732.74
 
Pucks Point Subordinate Sewer –
Beg Bal December 1, 2016 - $58.75
Income - $511,626.68
Expenses - $511,680.68
End Bal December 31, 2016 - $4.75
 
Cd’s
Checking - $25,619.21
Road Acct. - $21,125.85
Road Acct. - $21.622.19    
 
Supervisor Kiner moved to accept the treasurer’s report, seconded by Supervisor Tomczak, all voting aye motion carried.
 
Payroll Net Total December – $2,825.48
Disbursements for December:
Elections - $526.32
Office Supplies - $305.56
Transfer to PPSSD Account - $511,626.68
Community Building - $788.99
Insurance Workers Comp. - $370.00
St. Louis County Special Assessment PPSSD - $20.00
Kab Fire Department - $18,000.00
PERA - $269.80
Road Account – $300.00
Total Disbursements - $535,032.83
Pucks Point Subordinate Sewer District Acct.
North Star Electric - $54.00
USA - $324,994.53
Septic Check - $151,952.50
Fryberger, Buchanan, Smith & Frederick - $6,855.25
SEH - $27,824.40
Total Disbursements - $511,680.68
 
 
Claims – Clerk Manninen read the claims.
 
John Stegmeir – Fed Ex Priority, Mileage to Duluth - $174.70
North Star Elec. - $118.00
Business Essentials – Office Supplies - $284.47
Olympus – New Recorder - $214.74
Frontier Phone Co. – Phone and Internet – $63.25
Lakes Gas Co. – Remainder on Bill - $18.50
St. Louis County – Proposed Tax Notice Prep and Delivery - $87.36
                             Total - $961.02
 
Supervisor Tomczak moved to accept the claims, seconded by Supervisor Kiner, all voting aye motion carried. 
 
Comment Period:    None
 
Old Business:
             
PPSSD  - Project Schedule
                  Collection

• USA has completed work for this winter
• Grinder stations along Pucks Point have all been installed, but not all have been energized.
• Grinders at Arrowhead and Grandview have been energized.
• Park Point – Grinder not installed but septic tank still in place.  USA has agreed to pump the tank over the winter months if need be.
• USA will return in March to complete the work.  They estimate they have 3 to 4 weeks of work left.

Pretreatment – Septic Check

• Will delay startup  until collection and dispersal systems near completion
• Dispersal – nearly complete

Easements

• All temporary easements needed for the construction are in place.
• Final easements will require survey to determine actual  location of installed piping and grinders

              Payments

• Application for Payment to USA being prepared – under review by USA – Approximately $147,000 this amount may decrease a little
• SEH invoice 314448 in the amount of $23,151.60, dated May 9, 2016 needs to be paid, it was somehow missed.
• Engineering Services Contract Amendment

Communication with PPSSD Members
              SEH to prepare a memo to be sent to residents along with a letter from the Township

• Anticipated project schedule
• Anticipated rates
• Recommendations for private connections to grinder stations.
• Notification of workers on site to perform final survey

Engineering Services Contract Amendment – the contract amendment covering the $25,488 that they have gone over the contract. To cover work through December 16, 2016.  Work after December 16, 2016 will be billed hourly.  The estimated hourly fee is $65,000 including expenses and equipment.  Only time and expenses necessary to complete the work will be billed.  Chairman Stegmeir moved to accept the Supplemental Agreement with SEH from December 16, 2016 through the end of the project on an hourly basis, with the option of reevaluating the situation with contractor at the end of March, seconded by Supervisor Tomczak, all voting aye, motion carried.
Sue, Border State Bank Bridge Loan – Sue has been working with our attorney on this matter.  A Resolution has been put together (Resolution Authorizing the Issuance, Sale and Delivery of a Not to Exceed $715,349 General Obligation Grant and Loan Anticipation Note, Series 2017) at 3.75% interest.  One year maturity from the date of the note.  Supervisor Kiner moved to approve Resolution PPSSD-01-17 (Resolution Authorizing the Issuance, Sale and Delivery of a Not to Exceed $715,349 General Obligation Grant and Loan Anticipation Note, Series 2017), seconded by Supervisor Tomczak, all voting aye, motion carried.
 
DNR – Supervisor Kiner moved to approve Resolution PPSSD-02-17 (A Cooperative Agreement With the State of Minnesota, Department of Natural Resources) A resolution of the Town of Kabetogama, Minnesota, to enter into a cooperative agreement with the State of Minnesota outlining the duties, responsibilities and funding in regards to the Pucks Point Sanitary Sewer District, motion seconded by Supervisor Tomczak, all voting aye, motion carried.
 
Roads & Trails – Chairman Stegmeir spoke with St. Louis County regarding a timeline for the road work here at Kabetogama.  The work is to begin on July 5 and go thru September. 
Community Building – The water softener leaked out over a large area of floor in the hall due to a line freezing.  The softener has now been shut off and will be turned back on in the spring.  The mineral tank will be changed out in the spring.  Supervisor Tomczak moved to pay Chairman Stegmeir $25.00 times 4 for the plowing that he has done and the Town hall, seconded by Supervisor Kiner, all voting aye, motion carried.
 
New Business – Election anyone wanting to run for office must sign up with the clerk from January 3rd to January 17 at 5:00 pm.  Sign up cost $2.00.
 
Public Meeting – There will be a public meeting on Friday, January 2, 2017 at 2:00 pm with Representative Rob Ecklund at the Town Hall.
 
Supervisor Kiner moved to adjourn the meeting at 8:21 pm. Seconded by Supervisor Tomczak, all voting aye
Motion carried.
 
 
Respectfully submitted,
Mary Manninen, Clerk