Kabetogama Township
Regular Meeting
May 3, 2016
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisors Tomczak and Kiner, Clerk Manninen and Treasurer Callais. five guests attended the meeting, Colin Markusen from SEH called in on conference line. Board members and guest recited the Pledge of Allegiance.
Agenda – The agenda was reviewed. Motion by Supervisor Tomczak to approve the agenda, seconded by Supervisor Kiner with the additions of IGC, Board of Equalization and copy machine to new business. Motion carried, all voting aye.
Minutes – The minutes for the April regular meeting were reviewed. Motion by Supervisor Tomczak to approve the minutes, seconded by Supervisor Kiner. Motion carried, all voting aye.
The treasurer’s report was read by Treasurer Callais. Motion by Supervisor Tomczak to approve reports, seconded by Supervisor Kiner. Motion carried, all voting aye.
Financial Report
Checking –
Beg Bal April, 1 2016 – $68,049.70
Income - $94,264.85
Expenses - $43,636.85
End Bal April 30, 2016 – $118,677.70
Road Account –
Beg Bal April, 1, 2016 - $32,790.26
Income - $1.26
Expenses – $0.00
End Bal April 30, 2016 - $32,791.52
Community Bldg Fund –
Beg Bal April, 1, 2016 - $29.341.53
Income - $1.13
End Bal. April 30, 2016 - $29,342.65
Cd’s
Checking - $25,523.86
Road Acct. - $21,073.37
Road Acct. - $21.471.47
Checks written:
Payroll – 312.43
Payroll – 323.23
Payroll – 327.42
Payroll – 484.10
Payroll – 323.23
Mel Carlson – Moderator, $50.00
Deana Callais – Mileage, $124.85
John Stegmeir – Mileage, $124.85
Betsey Warrington – Election Judge, $54.00
Carol Stegmeir – Election Judge, 54.00
Gateway Store – Postage, $16.11
Viita’s Excavating Inc. – PPSSD #1, $10,985.80
Viita’s Excavating Inc. – PPSSD #2, $17,132.30
Kabetogama Relief Assn. - $11,666.42
IRS – 1st Qtr. Payment, $750.86
PERA - $130.30
Frontier Phone - $63.50
North Star Elec. - $115.00
Quick Books - $598.45
Chairman Stegmeir explained what the payment was to the DNR. This payment is for the lease of the land at Woodenfrog for the PPSSD project. These funds will be reimbursed to the township at some point in the next couple of months. Supervisor Tomczak moved to allow the Clerk or Treasurer to open a new checking account at Border State Bank if needed for the Legacy funds coming in for the Pucks Point Sanitary Sewer Project, seconded by Chairman Stegmeir, motion carried, all voting aye.
Claims – Supervisor Tomczak read the claims.
North Star Electric – 115.00
Frontier Phone – 63.50
HP Home Store Toners - $153.89
QuickBooks 2016 Upgrade – 598.45
John Stegmeir Mileage – 328.00
Deana Callais Mileage - $154.00
MAT Manuals - $42.75
SLC Public Works snowplowing - $525.00
Plunket Pest Control - $360.00
Viitas Excavating, Inc. $10,985.80
Viitas Excavating, Inc. $17,132.30
Decker Planning & Research - $2,192.40
Supervisor Tomczak moved to accept the claims, seconded by Supervisor Kiner, motion carried. All voting aye.
Comment Period:
Mel Carlson asked why there were no names by the payroll payments. The board found out at the last training that we are only supposed to enter net amounts with no names.
Old Business:
PPSSD
Colin Markusen from SEH joined the meeting via conference call. Project schedule – USA is continuing directional drilling operations – in the area of Arrowhead and Pretreatment areas. Pretreatment and Dispersal are likely to start in June or July. Collection – the remainder of collection system will be installed in the fall. DRN – waiting on appropriations from the legislature. Funding – Draft Financial Plan is completer but subject to change based on grant/loan split from PFA funds. Delay in PFA agreement for legislative session/bonding bill. Easements – all have been sent to property owners, 8 outstanding. Colin will be onsite June 7th. An e-mail will be sent to property owners to offer to discuss pipe routes or other concerns with Colin on site. Payments – approve payment for application for payment #2 from Viita’s and the first application for payment for USA will be prepared this month. Ordinance – Supervisor Tomczak moved to approve Ordinance 16-1 for the Town of Kabetogama Puck’s Point Subordinate Sewer District, seconded by Supervisor Kiner, motion carried, all voting aye. Collection Fees for the district from the members – may begin in July or August maybe later. The system will be usable for over the winter but the treatment system will not be useable then. The capacity in the tanks will be fine. This will be discussed with the members early this summer. The board thinks it would be easier to levy this against the members. A payment system will need to be set up to cover the time before we can start collecting on the levy. We would only have to charge the operation and maintenance fee at this time until maybe next July. Billing to SEH will figure out for payment. Colling will check on the bills for us. The board would like to make sure the construction bills for PPSSD get paid in a timely manner and added to the claims sheet as we did this month. Motion by Supervisor Tomczak, seconded by Supervisor Kiner to pay the invoices as they come in and account for them on the claims sheet monthly, motion carried, all voting aye. MCPA pays per invoice. The Voyageurs National Park Joint Powers Board will hold their June Meeting on June 15th here in the Town Hall at 10:00 am, the public is welcome.
Roads & Trails – State Point and Melheims roads were graded. The county engineer will meet here at the hall on Monday, May 16th, 7:00 pm to hear what the public feels about the road work to be done next year and how they feel about making it safer for biking, walking and running. Chairman Stegmeir moved to send out bids for graveling State Point Rd sometime early fall, seconded by Supervisor Kiner, motion carried, all voting aye.
Community Center – Supervisor Tomczak heard back from the health department regarding the well; they say we can us it as an irrigation well. Siding was order for the storage building. Greentech Manufacturing, Inc. will build and install a new railing for the Town Hall. Supervisor Tomczak contacted Plunket Pest Control and they came here and sprayed, they will be back in the Fall.
Cook Hospital District – at the last meeting residents asked that the board reexamine our track for addressing the issue. The board agreed that they would go back to our Township Attorney and get a written statement. This statement will be posted on our website. The board feels that we are staying on tract with how the attorney says we should proceed. There is not a district that has made it all the way through the appeal process to get detached. The board will move forward to try and age the state law changed.
New Business
Liquor License Approval - Base Camp Approval, Supervisor Kiner moved to approve the license, seconded by Supervisor Tomczak, motion carried.
Board of Appeal and Equalization – This meeting will be held on May 11, 2016 from 1 -2 pm here at the Town Hall.
IJC – Lee Grim says to look at the web site to get the information you need. We will try to link our site to theirs. Lee Grim and Nolan Baratono would come and speak with us if we asked them to.
Chairman Stegmeir moved to adjourn this meeting at 8:50pm, seconded by Supervisor Tomczak. Motion carried. All voting aye.
Respectfully submitted,
Mary Manninen, Clerk
Regular Meeting
May 3, 2016
Chairman Stegmeir opened the meeting at 7:00 pm. Board members present were Supervisors Tomczak and Kiner, Clerk Manninen and Treasurer Callais. five guests attended the meeting, Colin Markusen from SEH called in on conference line. Board members and guest recited the Pledge of Allegiance.
Agenda – The agenda was reviewed. Motion by Supervisor Tomczak to approve the agenda, seconded by Supervisor Kiner with the additions of IGC, Board of Equalization and copy machine to new business. Motion carried, all voting aye.
Minutes – The minutes for the April regular meeting were reviewed. Motion by Supervisor Tomczak to approve the minutes, seconded by Supervisor Kiner. Motion carried, all voting aye.
The treasurer’s report was read by Treasurer Callais. Motion by Supervisor Tomczak to approve reports, seconded by Supervisor Kiner. Motion carried, all voting aye.
Financial Report
Checking –
Beg Bal April, 1 2016 – $68,049.70
Income - $94,264.85
Expenses - $43,636.85
End Bal April 30, 2016 – $118,677.70
Road Account –
Beg Bal April, 1, 2016 - $32,790.26
Income - $1.26
Expenses – $0.00
End Bal April 30, 2016 - $32,791.52
Community Bldg Fund –
Beg Bal April, 1, 2016 - $29.341.53
Income - $1.13
End Bal. April 30, 2016 - $29,342.65
Cd’s
Checking - $25,523.86
Road Acct. - $21,073.37
Road Acct. - $21.471.47
Checks written:
Payroll – 312.43
Payroll – 323.23
Payroll – 327.42
Payroll – 484.10
Payroll – 323.23
Mel Carlson – Moderator, $50.00
Deana Callais – Mileage, $124.85
John Stegmeir – Mileage, $124.85
Betsey Warrington – Election Judge, $54.00
Carol Stegmeir – Election Judge, 54.00
Gateway Store – Postage, $16.11
Viita’s Excavating Inc. – PPSSD #1, $10,985.80
Viita’s Excavating Inc. – PPSSD #2, $17,132.30
Kabetogama Relief Assn. - $11,666.42
IRS – 1st Qtr. Payment, $750.86
PERA - $130.30
Frontier Phone - $63.50
North Star Elec. - $115.00
Quick Books - $598.45
Chairman Stegmeir explained what the payment was to the DNR. This payment is for the lease of the land at Woodenfrog for the PPSSD project. These funds will be reimbursed to the township at some point in the next couple of months. Supervisor Tomczak moved to allow the Clerk or Treasurer to open a new checking account at Border State Bank if needed for the Legacy funds coming in for the Pucks Point Sanitary Sewer Project, seconded by Chairman Stegmeir, motion carried, all voting aye.
Claims – Supervisor Tomczak read the claims.
North Star Electric – 115.00
Frontier Phone – 63.50
HP Home Store Toners - $153.89
QuickBooks 2016 Upgrade – 598.45
John Stegmeir Mileage – 328.00
Deana Callais Mileage - $154.00
MAT Manuals - $42.75
SLC Public Works snowplowing - $525.00
Plunket Pest Control - $360.00
Viitas Excavating, Inc. $10,985.80
Viitas Excavating, Inc. $17,132.30
Decker Planning & Research - $2,192.40
Supervisor Tomczak moved to accept the claims, seconded by Supervisor Kiner, motion carried. All voting aye.
Comment Period:
Mel Carlson asked why there were no names by the payroll payments. The board found out at the last training that we are only supposed to enter net amounts with no names.
Old Business:
PPSSD
Colin Markusen from SEH joined the meeting via conference call. Project schedule – USA is continuing directional drilling operations – in the area of Arrowhead and Pretreatment areas. Pretreatment and Dispersal are likely to start in June or July. Collection – the remainder of collection system will be installed in the fall. DRN – waiting on appropriations from the legislature. Funding – Draft Financial Plan is completer but subject to change based on grant/loan split from PFA funds. Delay in PFA agreement for legislative session/bonding bill. Easements – all have been sent to property owners, 8 outstanding. Colin will be onsite June 7th. An e-mail will be sent to property owners to offer to discuss pipe routes or other concerns with Colin on site. Payments – approve payment for application for payment #2 from Viita’s and the first application for payment for USA will be prepared this month. Ordinance – Supervisor Tomczak moved to approve Ordinance 16-1 for the Town of Kabetogama Puck’s Point Subordinate Sewer District, seconded by Supervisor Kiner, motion carried, all voting aye. Collection Fees for the district from the members – may begin in July or August maybe later. The system will be usable for over the winter but the treatment system will not be useable then. The capacity in the tanks will be fine. This will be discussed with the members early this summer. The board thinks it would be easier to levy this against the members. A payment system will need to be set up to cover the time before we can start collecting on the levy. We would only have to charge the operation and maintenance fee at this time until maybe next July. Billing to SEH will figure out for payment. Colling will check on the bills for us. The board would like to make sure the construction bills for PPSSD get paid in a timely manner and added to the claims sheet as we did this month. Motion by Supervisor Tomczak, seconded by Supervisor Kiner to pay the invoices as they come in and account for them on the claims sheet monthly, motion carried, all voting aye. MCPA pays per invoice. The Voyageurs National Park Joint Powers Board will hold their June Meeting on June 15th here in the Town Hall at 10:00 am, the public is welcome.
Roads & Trails – State Point and Melheims roads were graded. The county engineer will meet here at the hall on Monday, May 16th, 7:00 pm to hear what the public feels about the road work to be done next year and how they feel about making it safer for biking, walking and running. Chairman Stegmeir moved to send out bids for graveling State Point Rd sometime early fall, seconded by Supervisor Kiner, motion carried, all voting aye.
Community Center – Supervisor Tomczak heard back from the health department regarding the well; they say we can us it as an irrigation well. Siding was order for the storage building. Greentech Manufacturing, Inc. will build and install a new railing for the Town Hall. Supervisor Tomczak contacted Plunket Pest Control and they came here and sprayed, they will be back in the Fall.
Cook Hospital District – at the last meeting residents asked that the board reexamine our track for addressing the issue. The board agreed that they would go back to our Township Attorney and get a written statement. This statement will be posted on our website. The board feels that we are staying on tract with how the attorney says we should proceed. There is not a district that has made it all the way through the appeal process to get detached. The board will move forward to try and age the state law changed.
New Business
Liquor License Approval - Base Camp Approval, Supervisor Kiner moved to approve the license, seconded by Supervisor Tomczak, motion carried.
Board of Appeal and Equalization – This meeting will be held on May 11, 2016 from 1 -2 pm here at the Town Hall.
IJC – Lee Grim says to look at the web site to get the information you need. We will try to link our site to theirs. Lee Grim and Nolan Baratono would come and speak with us if we asked them to.
Chairman Stegmeir moved to adjourn this meeting at 8:50pm, seconded by Supervisor Tomczak. Motion carried. All voting aye.
Respectfully submitted,
Mary Manninen, Clerk
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