KABETOGAMA TOWNSHIP
REGULAR MEETING
JANUARY 5, 2015
DRAFT
Chairman Nevalainen opened the meeting at 7:00 pm. Board members present were Supervisor Kiner, Supervisor Stegmeir, Deputy Clerk Tomczak, Clerk Manninen and Treasurer Kiner and five guests all attending recited the Pledge of Allegiance. The following persons called in on the conference line, Collin Marcusen, Mary Nichols, Ken Peterson, Peter Thompson and Duane Puttikka.
Agenda – The agenda was approved with the addition of KFD contract to old business and add flooding and town hall rental agreement to new business on a motion by Supervisor Stegmeir, seconded by Supervisor Kiner, motion carried.
Minutes –The minutes were approved on motion by Chairman Nevalainen, seconded by Supervisor Kiner, motion carried.
The treasurer’s report was reviewed by all. The treasurer’s report was approved on a motion by Chairman Nevalainen, seconded by Supervisor Stegmeir, motion carried.
Checking Account:
Beg Bal 12/1/14 --- $104,299.85
Income --- $66,214.05
Expenses --- $48,522.36
End Bal. 12/31/14 --- $121,991.54
Road Account:
Beg Bal 12/1/14 --- $29,639.39
Income --- $4,501.42
Expenses --- $525.00
End Bal. 12/31/14 --- $33,615.81
Comm. Center Fund:
Beg Bal 12/1/14 --- $5,659.61
Income --- $24,667.09
Expenses --- $470.22
End Bal. 12/31/14 --- $29,856.48
Cert. of Deposit
Beg Bal 12/1/14 --- $25,390.99
Income --- Due 3/15/15
Expenses --- .85%
End Bal. 12/31/14 --- $25,390.99
Road Acct. CD
Beg Bal 12/1/14 --- $20,968.40
Income --- Due 3/12/15
Expenses --- .50%
End Bal. 12/31/14 --- $20,968.40
Road Acct. CD
Beg Bal 12/1/14 --- $21,321.96
Income --- Due 3/12/16
Expenses --- .70%
End Bal. 12/31/14 --- $21,321.96
Lodging Tax
Dep --- $0.00
To Town --- $0.00
To Tourism B. --- $0.00
The claims for the month of December in the amount of $27,860.38 were approved on a motion by Supervisor Stegmeir, seconded by Supervisor Kiner, motion carried.
Old Business –
PPSSD – Collin Markusen from SEH called in on the conference line. Chairman Nevalainen turned the meeting over to him. For the Collection System the lowest bid was $1,540,496.00 from Wagner Construction. For the Treatment System the lowest bid was $2,047,400.00 from Magney Construction. The total of these bids were $3,587,896.00. The original bid as a total project was $3,379,681.00, the project total from the current bids was $208,215 more. The target rebid was $2,836,850.00, cost per month $100.00 /EDU. SEH recommends that the current bids be rejected as the current bids would lead to a cost per month per EDU of greater than $150.00. They suggest that we bid again and separate the mounds out into a third project. There was a lengthy discussion regarding the project. Some members want to scrap the project totally, some members want to find a lower cost alternative and some members want to go ahead with bidding a third time. By the end of the discussion there were six for rebidding and 5 for stopping at this time. The bidding process has cost the township a total of $8,059.35 just in advertising. The PPSSD members and town board do not want to spend that kind of money again on this project.. SEH can send notices out to the current plan holders and bidders rather than advertising in newspapers. They can also use the internet to advertise them. The township will send a letter out to Reresentative Rick Nolan asking for help with the project. It has been suggested that members of the PPSSD also send letters out asking for help with this project. Supervisor Kiner moved to reject the current bids and have the project rebid in three separate projects, the Treatment System, Collection System and the Mounds. The bids will only be advertised in one newspaper. SEH will send letters out to the bidders stating the bids were rejected and notice of new bidding letters out to all bidders and plan holders and advertise on the web. This motion was seconded by Supervisor Stegmeir, motion carried.
Planning Commission – The Planning Commission met on Monday, January 4, 2015. Members present were, Marlene Tomczak, Vickie Peterson, Rusty Lehto, Jill Kiner, Betsey Warrington and Robert Nevalainen liaison to the township board. Old Business; Rick Oveson was awarded the bid for the demolition of the old community building, he will return in the Spring to remove the cement blocks and finish the clean-up. The Township will have gravel hauled in for fill and Rick will complete the excavation of the site. The inspection by the Health Dept. of the new Kabetogama Town Hall kitchen, well and septic passed. Marlene Tomczak has applied for a food license. Fire extinguishers need to be hung by the exterior doors. Eric Benson has volunteered to install the rock on the exterior of the building in the spring. There are still funds available from the Township and the Community Club for the completion of the project. The Community Club received $9,575.00 in donations for the building in 2014. The Planning Board would like to recommend that the building be called the Kabetogama Town Hall in memory of Edward Town. Jill Kiner has agreed to serve another 3 year term on the Planning Board, it is recommend that the Township Board approve her appointment. New Business; the Planning Board thanked Marlene Tomczak for all the hours she spent researching and compiling a new rental agreement for the new Kabetogama Town hall. The board recommends that the township board approve the new agreement. Committee Reports; the ice road will be constructed after the Blue Snowmobile trail has been staked. Betsey will contact VNP to see if a representative can be appointed to attend future Planning Board meetings. Trails/Roads, the snowmobile trails have been groomed. Namakan Basin; the second round of bids have come back to high again. The cost to residents of the PPSSD will be $150.00 per month per EDU which is way too high. The Planning Board will recommend to the township board that they send a letter to Representative Rick Nolan to address this issue expressing our frustration with the lack of service and funding to our community and to seek reimbursement to the Township for road repairs following the flood this past summer. The meeting adjourned at 8:20 pm.
Roads/Trails – Nothing new at this time.
Community Center Planning – see Planning Commission from above.
Kabetogama Fire Department Contract – Supervisor Kiner moves to approve the KFD contract for 2015, seconded by Supervisor Stegmeir, motion carried.
Chairman Nevalainen moved to approve Jill Kiner to the Planning Commission Board for another three year term, seconded by Supervisor Stegmeir, motion carried.
New Business -
Kabetogama Town Hall rental agreement – Chairman Nevalainen moved to approve the new Town Hall agreement with the following fee amounts for rental of the Town Hall; Taxpayer fee is waived for light use of the hall but a $100.00 refundable cleaning fee is applied. Taxpayer fee of a Wedding Reception is $350.00 rent, $200.00 refundable cleaning fee, $500.00 refundable damage deposit. Non-taxpayer fee for light use of the Hall is $50.00, with a refundable cleaning fee of $100.00.
Non-taxpayer fee for Wedding Receptions is $500.00 rental fee, $200.00 refundable cleaning fee and a $500.00 refundable damage deposit, this motion was seconded by Supervisor Kiner, motion carried.
The Kabetogama Township will be holding their March elections on March 10, 2015 from 4:00 pm to 8:00 pm at the Kabetogama Fire Hall. Two Supervisors and one Treasurer will be elected. Supervisor Kiner has elected not to run again so we will need a new person to run for that position. Anyone interested must contact the Town Clerk by January 13, 2015 by 5:00 pm.
The Township Board of Audit will be held at the February 3rd board meeting.
Supervisor Kiner moved to adjourn the meeting at 8:40 pm, seconded by Supervisor Stegmeir, motion carried.
Respectfully Submitted
Mary Manninen, Clerk, Kabetogama Township
REGULAR MEETING
JANUARY 5, 2015
DRAFT
Chairman Nevalainen opened the meeting at 7:00 pm. Board members present were Supervisor Kiner, Supervisor Stegmeir, Deputy Clerk Tomczak, Clerk Manninen and Treasurer Kiner and five guests all attending recited the Pledge of Allegiance. The following persons called in on the conference line, Collin Marcusen, Mary Nichols, Ken Peterson, Peter Thompson and Duane Puttikka.
Agenda – The agenda was approved with the addition of KFD contract to old business and add flooding and town hall rental agreement to new business on a motion by Supervisor Stegmeir, seconded by Supervisor Kiner, motion carried.
Minutes –The minutes were approved on motion by Chairman Nevalainen, seconded by Supervisor Kiner, motion carried.
The treasurer’s report was reviewed by all. The treasurer’s report was approved on a motion by Chairman Nevalainen, seconded by Supervisor Stegmeir, motion carried.
Checking Account:
Beg Bal 12/1/14 --- $104,299.85
Income --- $66,214.05
Expenses --- $48,522.36
End Bal. 12/31/14 --- $121,991.54
Road Account:
Beg Bal 12/1/14 --- $29,639.39
Income --- $4,501.42
Expenses --- $525.00
End Bal. 12/31/14 --- $33,615.81
Comm. Center Fund:
Beg Bal 12/1/14 --- $5,659.61
Income --- $24,667.09
Expenses --- $470.22
End Bal. 12/31/14 --- $29,856.48
Cert. of Deposit
Beg Bal 12/1/14 --- $25,390.99
Income --- Due 3/15/15
Expenses --- .85%
End Bal. 12/31/14 --- $25,390.99
Road Acct. CD
Beg Bal 12/1/14 --- $20,968.40
Income --- Due 3/12/15
Expenses --- .50%
End Bal. 12/31/14 --- $20,968.40
Road Acct. CD
Beg Bal 12/1/14 --- $21,321.96
Income --- Due 3/12/16
Expenses --- .70%
End Bal. 12/31/14 --- $21,321.96
Lodging Tax
Dep --- $0.00
To Town --- $0.00
To Tourism B. --- $0.00
The claims for the month of December in the amount of $27,860.38 were approved on a motion by Supervisor Stegmeir, seconded by Supervisor Kiner, motion carried.
Old Business –
PPSSD – Collin Markusen from SEH called in on the conference line. Chairman Nevalainen turned the meeting over to him. For the Collection System the lowest bid was $1,540,496.00 from Wagner Construction. For the Treatment System the lowest bid was $2,047,400.00 from Magney Construction. The total of these bids were $3,587,896.00. The original bid as a total project was $3,379,681.00, the project total from the current bids was $208,215 more. The target rebid was $2,836,850.00, cost per month $100.00 /EDU. SEH recommends that the current bids be rejected as the current bids would lead to a cost per month per EDU of greater than $150.00. They suggest that we bid again and separate the mounds out into a third project. There was a lengthy discussion regarding the project. Some members want to scrap the project totally, some members want to find a lower cost alternative and some members want to go ahead with bidding a third time. By the end of the discussion there were six for rebidding and 5 for stopping at this time. The bidding process has cost the township a total of $8,059.35 just in advertising. The PPSSD members and town board do not want to spend that kind of money again on this project.. SEH can send notices out to the current plan holders and bidders rather than advertising in newspapers. They can also use the internet to advertise them. The township will send a letter out to Reresentative Rick Nolan asking for help with the project. It has been suggested that members of the PPSSD also send letters out asking for help with this project. Supervisor Kiner moved to reject the current bids and have the project rebid in three separate projects, the Treatment System, Collection System and the Mounds. The bids will only be advertised in one newspaper. SEH will send letters out to the bidders stating the bids were rejected and notice of new bidding letters out to all bidders and plan holders and advertise on the web. This motion was seconded by Supervisor Stegmeir, motion carried.
Planning Commission – The Planning Commission met on Monday, January 4, 2015. Members present were, Marlene Tomczak, Vickie Peterson, Rusty Lehto, Jill Kiner, Betsey Warrington and Robert Nevalainen liaison to the township board. Old Business; Rick Oveson was awarded the bid for the demolition of the old community building, he will return in the Spring to remove the cement blocks and finish the clean-up. The Township will have gravel hauled in for fill and Rick will complete the excavation of the site. The inspection by the Health Dept. of the new Kabetogama Town Hall kitchen, well and septic passed. Marlene Tomczak has applied for a food license. Fire extinguishers need to be hung by the exterior doors. Eric Benson has volunteered to install the rock on the exterior of the building in the spring. There are still funds available from the Township and the Community Club for the completion of the project. The Community Club received $9,575.00 in donations for the building in 2014. The Planning Board would like to recommend that the building be called the Kabetogama Town Hall in memory of Edward Town. Jill Kiner has agreed to serve another 3 year term on the Planning Board, it is recommend that the Township Board approve her appointment. New Business; the Planning Board thanked Marlene Tomczak for all the hours she spent researching and compiling a new rental agreement for the new Kabetogama Town hall. The board recommends that the township board approve the new agreement. Committee Reports; the ice road will be constructed after the Blue Snowmobile trail has been staked. Betsey will contact VNP to see if a representative can be appointed to attend future Planning Board meetings. Trails/Roads, the snowmobile trails have been groomed. Namakan Basin; the second round of bids have come back to high again. The cost to residents of the PPSSD will be $150.00 per month per EDU which is way too high. The Planning Board will recommend to the township board that they send a letter to Representative Rick Nolan to address this issue expressing our frustration with the lack of service and funding to our community and to seek reimbursement to the Township for road repairs following the flood this past summer. The meeting adjourned at 8:20 pm.
Roads/Trails – Nothing new at this time.
Community Center Planning – see Planning Commission from above.
Kabetogama Fire Department Contract – Supervisor Kiner moves to approve the KFD contract for 2015, seconded by Supervisor Stegmeir, motion carried.
Chairman Nevalainen moved to approve Jill Kiner to the Planning Commission Board for another three year term, seconded by Supervisor Stegmeir, motion carried.
New Business -
Kabetogama Town Hall rental agreement – Chairman Nevalainen moved to approve the new Town Hall agreement with the following fee amounts for rental of the Town Hall; Taxpayer fee is waived for light use of the hall but a $100.00 refundable cleaning fee is applied. Taxpayer fee of a Wedding Reception is $350.00 rent, $200.00 refundable cleaning fee, $500.00 refundable damage deposit. Non-taxpayer fee for light use of the Hall is $50.00, with a refundable cleaning fee of $100.00.
Non-taxpayer fee for Wedding Receptions is $500.00 rental fee, $200.00 refundable cleaning fee and a $500.00 refundable damage deposit, this motion was seconded by Supervisor Kiner, motion carried.
The Kabetogama Township will be holding their March elections on March 10, 2015 from 4:00 pm to 8:00 pm at the Kabetogama Fire Hall. Two Supervisors and one Treasurer will be elected. Supervisor Kiner has elected not to run again so we will need a new person to run for that position. Anyone interested must contact the Town Clerk by January 13, 2015 by 5:00 pm.
The Township Board of Audit will be held at the February 3rd board meeting.
Supervisor Kiner moved to adjourn the meeting at 8:40 pm, seconded by Supervisor Stegmeir, motion carried.
Respectfully Submitted
Mary Manninen, Clerk, Kabetogama Township
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